RFQ: MAWICA/2024/001

Section A: Objective of the invitation

The objective of this tendering exercise is to identify a capable firm or consultant to deliver and installation of bee hives as per MAWICA’s TOR. The decision to select the consultant will be made in a fair, open, and transparent manner. All procurement activities are executed consistently with the highest Professional, ethical, and moral standards. Collusion with employees of MAWICA for any form of favors automatically disqualifies an interested bidder.

 

Section B: Request for Proposal

MAWICA Background information

The Marsabit Wildlife Conservancies Association (MAWICA) is an umbrella regional organization (CBO) whose formation was necessitated by the growth of conservancies’ numbers in Marsabit county. MAWICA plays the role of coordination, capacity building, and fundraising for the conservancies in the region to set conservancies towards the path of sustainable nature conservation to inspire resilient and equitable community development in the face of current and emerging challenges. MAWICA was established in January 2022 and officially registered locally with the ministry of labor state department of social protection as a CBO on 14th, July 2022, registration number MS(LAI)2022/CBO/01637. The CBO represents the voice of communities and undertakes programs and communication on behalf of Marsabit conservancies within the vast community rangeland. The Marsabit Wildlife Conservancies Association (MAWICA) is formally registered with an established full-time secretariat team.

Instructions to Bidders:

  1. A) A comprehensive Technical and Financial proposal should be returned by email to: mawicacbo2022@gmail.com on/before 5th April 2024 at 5 PM EAT, addressed to the admin officer MAWICA. For any clarifications, please send your queries to mawicacbo2022@gmail.com no later than 2 days before the closing date.
  2. B) Documents to be submitted with the proposal: –
  3. Technical and Financial Proposal
  4. All statutory documents for the consultants’ company -Please include: –
  • Certificate of registration, tax compliance certificate, relevant licenses,
  • Evidence of previous experience and clients; with proof that the applicant has at least 3 years’ experience in the provision of assignment.

iii. Qualifications and CV of proposed key personnel

  1. Profile of the company demonstrating its expertise in bee keeping end-to-end business value chain

 

TERMS OF REFERENCE (TOR) AND THE EXPECTED DELIVERABLES

The company/consultant bidding for this tender will be required to undertake the following:

  • Farm inspection and planning – inspection and location of the appropriate site for the setting up of an apiary
  • Supply of all the required equipment and tools to Shur conservancy – 100 Langstroth hives, a pair of bee knife and bee Brush, 2 Smoker, 2 Bee Suit
  • Setup of apiary house and storage area
  • Harvest of honey and Farm management – including scheduled periodic visit of the apiary for routine maintenance, catalyzing colonization of all the hives and on site training of MAWICA appointed persons
  • Marketing, packaging and offtake of honey at site

 

Work plan.

Given the TOR, the firm/consultant is expected to come up with a clear work plan on how they plan to deliver the tasks.

Payment Schedule

  1. 20% on signing the contract and submission of inception report on how to deliver the

task.

  1. 40% on supply of all the required equipment and tools to Shur conservancy – 100 Langstroth hives, a pair of bee knife and bee Brush, 2 Smoker, 2 Bee Suit, Setup of apiary house and storage area and colonization of some beehives
  2. 20% Demonstration of successful apiary management, training of personnel and first harvesting of the honey
  3. 20% After six months of the completion of the project – Liability expiry period

 

The firm/Consultant interested to bid should send the following materials to

mawicacbo2022@gmail.com to be received on or before 5 p.m. 5th April 2024 with subject line “Bee Keeping Enterprise – Shur Conservancy.”

 

  1. A Technical Proposal and financial proposal
  2. CV(s) of personnel who will undertaking this task, including academic qualification and

past relevant experience

  1. Registration certificate of the Consultancy Firm/Consultant KRA certificate, and PIN
  2. Firms profile showing requisite experience in undertaking similar enterprise